Free Graduation Party Printables – Editable For Any Year!

Make your graduation party one to remember with our free graduation party printables! They are designed to be editable for any year, and allow you to organize and decorate your graduation bash with ease. From a custom grad banner, and fun party signs to practical party planning printables such as checklists and guest lists, this set includes everything you need to set up a fabulous celebration!

💡 Why This Works

✔️Versatile Design – Fun, black and white, doodle graphics make this free printable graduation set perfect for any party theme.

✔️Black & White Printables – The simple black and white design is super easy to print at home, even if you don’t have a color printer! They all come in a single PDF file which you can quickly download and print.

✔️Not Gender Specific – This set has a unisex design, crafted to celebrate every graduate! It’s also perfect for joint parties with multiple graduates.

✔️Planning & Decorating – Our black and white graduation collection includes both planning printables to help you organize your party and printable decor for a beautiful setting.

✔️Customizable – Create your own year banner, personalize your gift labels, set up a cards & gifts station for the graduate, and make custom food tent cards with our free editable printables.

📝 What’s Included

⭐Banner – Customizable with any year, featuring graduation cap designs for a festive start and end.

⭐Party Checklist – A comprehensive timeline checklist to ensure every detail is covered for the big day.

⭐Guest List – Blank template for tracking attendees.

⭐To-Dos – Organize any party planning tasks with this blank, versatile to-do list.

⭐Notes – A blank sheet to write down planning notes and ideas.

⭐Advice & Wishes Cards – Allows the guests to write heartfelt messages to the graduate.

⭐Cards & Gifts Sign – Directs guests to the gift area, with editable payment options for cash gifts.

⭐Food Tent Cards – Editable for labeling dishes stylishly.

⭐Gift/Favor Labels – Personalize with the graduate’s name and graduation year.

⭐Party Signs – Four funny party signs for the best photo memories!

📋 Graduation Party Planning Printables

A great party starts with a great plan. These printables will help you leave nothing to chance without being stressed you might forget something important.

Party Checklist

👉3-4 Months Ahead – The planning for a graduation party should ideally start 3-4 months ahead. As much as there is to do, it’s so much easier when everything is laid out on paper and this graduation party checklist will be a great helper.

This is the time to choose a date that works for most of the attendees, set up a budget, and find a venue. Remember, it’s graduation season and you’re not the only one with a reason to celebrate. You can definitely go the frugal route and host the party at home if you have the space.

Even if it seems early, it’s also a good idea to create a rough draft of your menu, the guest list (you’ll find a printable one below), and decide on a party theme. And of course, it’s definitely not too early to find the professionals you will need such as the photographer, caterers, or a music band.

Last but not least, consider any equipment you might need to rent such as tents, seating, and tables, and make reservations.

👉2 Months Ahead – With about 8 weeks to go until the big day, grab your guest list and send the invitations. This way, you can ensure the date of your party is known to everyone well ahead of time, and, hopefully, you won’t get any last-minute RSVPs.

Don’t forget about grooming appointments either. We all want to look our best in special moments like these, and most skilled professionals are usually busy enough to never rely on walk-ins.

Assuming you already decided on the party theme, you can also start collecting or purchasing decorations. This free printable graduation party pack also includes some fun decor so keep reading!

👉1 Month Ahead – 4 weeks ahead of the graduation party, it’s time to reconfirm all appointments and professional services: music and entertainment, groomers, caterers, cleaners, rentals, and everything in between.

Also, finalize the menu, whether you are the one making it or you hired a caterer. You or they might even have to do some special orders that require extra time and preparations. Knowing ahead will make everything much easier and stress-free!

Plan on giving a toast or holding a speech? That also requires planning and practice so grab a pen and create a first draft. This will give you plenty of time to render it into its final form before the day of the celebration.

The party attire is also important. No need to buy new clothes if you already have suitable ones, but planning the outfit is a must. You should definitely inspect the clothes for defects and try them on to see if they still fit. This will give you enough time to visit a tailor if modifications or fixes are required.

👉1-2 Weeks Ahead – As you’re getting close to the event, make sure to create a schedule for the proceedings and activities, if any. Also, check the RSVP guest list and set up the final details with all hired services.

If you plan to offer guests some small gifts or party favors to remember this special moment, 2 weeks ahead is a good time to start preparing or ordering them. Then, use the free printable labels included in this set to add a personal touch that matches your party decor!

👉A Few Days Ahead – The final countdown has started and the last details need to be finalized.

If you’re handling the catering yourself, it’s time to purchase all necessary food and drink items. Our handy free printable grocery list will make this chore a breeze!

Then, set up the venue: arrange the seating, rented equipment, and decorate the space. Be sure to check the weather forecast and prepare adjustments if your even is held outdoors.

Don’t forget about the photo and filming equipment either. Make sure all the accessories are present and the batteries are charged.

👉Day Of The Celebration – It’s finally the big day! You have been setting this up for the past months so this day is about final arrangements and of course, celebrating with loved ones!

👉Post Party To-Dos – Once this memorable party is over, it’s a good idea to send out thank you cards to the guests and everyone who helped. You’ll also need to make sure the venue is cleaned and returned to its original state.

Guest List

This printable guest list will make it super easy to ensure everyone gets their invitation, and you can efficiently track RSVPs.

To-Dos

There will be plenty of tasks to micromanage in the months leading up to the event. Use this blank to-do list to easily create your own task categories and keep track of everything!

Notes

Another practical blank sheet to assist with your graduation party planning. It can have any purpose and lets you quickly write down ideas, contacts, appointments, and everything in between.

🎓 Graduation Party Decor Printables

I love getting frugal with party decor, and these free graduation party printables will help you enjoy a fabulous graduation party without breaking the bank. The best part: they are black and white, so they will seamlessly blend into any grad party theme, color scheme, or decor style.

Banner

No graduation party is complete without a year banner! This set includes all the numbers from 0 to 9 so you can use it for any year! Cute graduation cap ends are also included for the most festive look.

Party Signs

Create wonderful memories at your graduation bash with these 4 fun printable graduation party signs! Simply download, print on cardstock paper, cut, and your photo booth props are ready to go. You can even laminate the signs for extra durability.

Editable Cards & Gifts Sign

To keep things organized, set up a cards and gifts station for the attendees. This printable sign will ensure the area is easy to find. It also has editable sections for cash gift options – simply delete the words in the PDF if you don’t want this.

The sign prints on U.S. Letter paper and there are 2 versions: one with crop marks so you can cut it to 8×10″ and frame it, and one without crop marks if you want to hang it or place it on a clipboard. Easy peasy!

Food Tent Labels

Don’t you find it confusing when you look at a party buffet and you can’t identify all that food?

These printable food tent labels are editable so you can use them to help guests have an easier time deciding what they want to try, or even avoid some things due to dietary concerns or restrictions.

The labels fold down the middle so they will stand upright on the buffet table with no need for additional stands or holders. Or skip the folding and cut the back half to use some of them as water bottle labels.

Editable Gift Labels

Edit the name and year fields on these labels then print, cut, and apply to your gifts or party favors for a personal touch!

Advice & Wishes Cards

These lovely cards will allow guests to offer heartfelt advice and best wishes to the graduate.

Set up a box or a jar where guests can deposit the completed cards to keep them safe and organized. They are meaningful mementos of a special day that should be cherished.

🖨️ How To Use

Our free graduation party printables come in a single PDF file which you can print on regular U.S. Letter paper. Here’s how to use them:

• Fill in your name and email address in the download box and click the “Grab it now” button.
• You’ll receive the download link to the PDF file via email.
• Once you download it, open it using the free Adobe Reader or another PDF reader app.
• Fill in the editable fields with your information. Optionally, you can choose to print only specific pages.
• Make sure the scale is set to 100% then hit the Print button.
• Enjoy!

🎉 More Party Printables

Looking for more fun and festive party printables? Check out these free sets for Cinco de Mayo, Game Day celebrations, and Valentine’s Day! Elevate your next gathering with customizable decorations and planning tools to make every occasion memorable.

• Cinco De Mayo Free Printables
• Game Day Super Bowl Party Set Printables
• Valentine’s Day Party Set Printables Free Printables